Sometimes it’s hard to understand how having a wedding planner manage your day can make a difference. I don’t like to scare couples into hiring me, but sometimes a story is the best way to illustrate what I do. Plus, everyone likes to hear about someone else’s crisis! It’s like a bad accident. You just can’t look away. The best part of these stories is that they didn’t end up in disaster. These were things that could have put a real damper on the day, but were avoided without effort from bride and groom because they had a wedding planner.
These are all real stories of things that have happened at weddings I’ve been coordinating. Because we are in a small community, I have not included names of people or businesses. All of the photos I’m using are stock images. So unless you were there, you shouldn’t be able to figure out who I’m talking about!
Don’t forget to get in touch to find out how I can handle your wedding crisis the same way!
Cream & Sugar
For this first story, I thought I’d keep it short and sweet (pun intended…it’ll make sense in a minute). We were at a tented wedding reception on a private residence. It was beautiful. I love tented weddings! Even though they’re more work and more money, there’s something about being outside that just can’t be replicated.
Anyway, this was a very hand-on, DIY family. Which can be great, but can also be very stressful. More on DIYing in bit. For this particular wedding, they did an amazing job. Everything ran perfectly, except for one tiny detail that became quite obvious as dinner was ending. Instead of having their caterer provide coffee and tea, they had decided to take care of it themselves. Seems simple enough. I didn’t really think anything of it. Until the third coffee drinker of the evening found me asking for cream and sugar. I quickly realized that no one had thought to put any out. And there was a growing number of non-black coffee drinkers waiting for their caffeine fix!
Since the wedding was on a private residence, I was able to locate the owner, get instructions on where to find their china set and pantry, and place a rather lovely creamer and sugar bowl out for the use of coffee drinking guests. Throughout the evening, I returned to the house several times to refill the dishes as they ran out.
This seems like not a very significant issue, and it really wasn’t hard to fix. But if I hadn’t been there as the wedding coordinator, who would have taken care of it? Who would the guests have been going to to ask about finding cream and sugar? Probably either the bride or her mother, that’s just the way it goes. I don’t think either of them wanted to spend their evening babysitting a sugar bowl!
During a reception there are always a handful of things like this that come up. They’re easy to take care of, and seem really simple. But if you have a professional there to take care of them, no one has to know it even happened. You and your wedding party can stay in the moment while someone else handles all the little requests guests come up with.
A Note About DIY
Taking on some parts of your wedding yourself can be a great way to save a bit of money instead of hiring another vendor. OR it can be a great way to add cost and stress to your wedding day! My usual recommendation is to only handle something yourself, or hand it off to a friend or family member, if it is actually something you or they do regularly. Have a friend who runs sound all the time at church? Great, have them handle your ceremony! They run a bakery? Even better!
Learning a new skill is something completely different. If you’ve never done it before, or never done it on this scale before, think really hard and do a lot of research before diving in. There are so many things that professionals know just from doing it over and over again that you couldn’t possibly expect to learn from a quick Google search. Often DIY projects end up taking more money, more time, and more effort than you ever thought. Just think about doing a reno project on your house…it’s the same thing! I don’t want to say don’t DIY, it has great potential. Just recognize what your skills are and find someone who knows what they’re doing to handle the rest.
Watch the blog next week for another Wedding Crisis Averted story! Have you ever been to a disaster wedding? Share your stories in the comments! Then contact me today to make sure your wedding crisis gets handled by a professional.